Description
We are currently seeking a General Manager, Symphony Administrator to oversee all administrative operations of the Hopkins Symphony Orchestra (HSO) of Johns Hopkins University. HSO is a university/community-based orchestra with approximately 200 members in 2 ensembles, comprised of JHU students, faculty, staff, and community members. The September to May season includes 8 concerts: 4 symphony orchestra concerts, 3 concert orchestra concerts, and 1 family concert. The General Manager collaborates and works with the Music Director, Assistant Conductor, Director of the Office of Arts and Innovation, orchestra members, soloists, composers, guest lecturers, artists’ agents, advisory board, vendors, outside arts organizations, and community groups. This position reports to the Director of the Office of Arts and Innovation. This is a full-time position with night, and weekend work required.
Essential Duties and Responsibilities
Concert Production, Operations, and Personnel Management
- Plan and produce all HSO concerts, including but not limited to scheduling, personnel management, marketing, and house management.
- Schedule dates for all concerts and approximately 50 rehearsals/year.
- Organize and run annual auditions and bi-annual concerto competition.
- Coordinate with JHU departments, including scheduling, facilities, parking, business office, custodial, and other relevant JHU offices.
- Hire, train, and supervise student stage managers, house managers, box office managers, and marketing assistants.
- Manage the musician roster, tracking participation and attendance.
- Recruit, train, and supervise volunteers, especially for concerts.
- Serve as music librarian and coordinate any music loans to outside organizations.
- Coordinate concert recordings.
- Coordinate and oversee all concert ticketing, including online and paper tickets, and season subscriptions.
- Organize and lead three advisory board meetings annually.
- Maintain orchestra inventory, coordinate instrument and equipment maintenance, and rent/loan instruments to outside organizations.
- Coordinate guest artist details, including scheduling, hospitality, etc.
- Other duties as assigned.
Financial Management and Oversight
- Develop and oversee annual budgets.
- Responsible for all financial activities, including purchases, invoice requests, deposits, and donor management.
- Prepare guest artist contracts.
- Submit funding grants, including the MD State Arts Council annual grant and reports.
Marketing
- Manage website using the WordPress platform.
- Plan and oversee social media and email marketing.
- Plan, write, and design publicity. Write and design printer-ready marketing materials, including season brochures, flyers, and program books, using desktop publishing programs.
Special Knowledge, Skill, or Abilities
- Experience in concert production and stage/house management.
- Experience in grant writing, contract administration, and marketing.
- Experience in budget development, management, and oversight.
- Strong organizational, communication, and interpersonal skills with high accuracy, attention to detail, and timeliness.
- Strong public speaking, marketing, and public relations skills.
- Ability to develop and implement short and long-range plans to meet program needs.
- Demonstrated ability to relate to students, faculty, staff, alums, and the public with an ability to establish and maintain effective working relationships.
- Ability to work in a fast-paced, student-oriented environment, with strong leadership and collaboration skills.
- Demonstrated analytical and critical thinking skills.
- Ability to complete multiple complex projects at the same time.
Work Schedule - Per HSO schedule
- Sept - April weekly Monday night rehearsals, limited Thursday and Friday night rehearsals, limited Saturday and Sunday day rehearsals, and Saturday night and Sunday afternoon concerts.
Minimum Qualifications
- Bachelor’s Degree, preferably in Music or Arts Management.
- Three years of experience in arts management.
- Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Master's Degree in Arts field or Arts Management preferred.
- Work experience in higher education preferred.
Classified Title: Symphony Orchestra Administrator
Job Posting Title (Working Title): General Manager, Symphony Administrator (Office of Arts and Innovation)
Role/Level/Range: ACRP/03/MB
Starting Salary Range: $41,300 - $72,300 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: 37.5, Per HSO schedule: Sept - April weekly Monday night rehearsals, limited Thursday and Friday night rehearsals, limited Saturday and Sunday day rehearsals, and Saturday night and Sunday afternoon concerts
FLSA Status: Exempt
Location: Homewood Campus
Department name: Hopkins Symphony
Personnel area: University Student Services
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
